What is Remote Online Notarization?
Remote Online Notarization (RON) represents a modern approach to notarization, enabling documents to be notarized through digital means, without the need for physical presence. This process uses secure, technology-based platforms that allow notaries and clients to see, hear, and communicate with each other in real time over the internet.
Key Features of RON
- Digital Tools
Utilizes secure platforms for video conferencing, electronic signatures, and digital notary seals
- Identity Verification
Employs rigorous online identity verification methods, including knowledge-based authentication (KBA) and ID credential analysis.
- Electronic Records
Creates and stores digital records of the notarization session, including audio-visual recordings, for added security and compliance.
Benefits of RON
- Accessibility
Enables clients to have documents notarized from anywhere in the world, provided they have an internet connection.
- Convenience
Offers the ability to schedule notarizations outside traditional business hours, accommodating clients across different time zones.
- Speed and Efficiency
Reduces the time needed to complete the notarization process, from scheduling to execution.
- Security
Features advanced security measures to protect sensitive information and prevent fraud.
- Eco-Friendly
Eliminates the need for paper documents, contributing to environmental sustainability.
Types of Documents Suitable for RON
Estate Planning: Wills, trusts, and powers of attorney.
Real Estate: Lease agreements, mortgage documents, and property transfers.
Legal Documents: Affidavits, contracts, and legal statements.
Personal Documents: Adoption papers, affidavits, and educational documents.
How RON Works
- Document Upload
Clients upload the document(s) to be notarized to the RON platform.
- Video Conference
The notary and client connect via a secure recorded video link to review the document(s) together.
- Verify Identification
Clients undergo a multi-factor authentication process, including ID scanning and knowledge-based questions.
- E-Signing and Notarization
Clients electronically sign the document(s) under the notary’s observation. The notary then applies a digital notary seal and signature.
- Document Access
The finalized, notarized document is available for download or direct submission to relevant parties.